If your account doesn’t have access to these services, an error message will show when you attempt to use a service.
Access to Vic land searches and Vic conveyancing is restricted to clients that have signed the current Customer Agreement.
Further restrictions apply to the Vic land index search – Search by owner name. To access this search, you must also sign the LANDATA® Deed of Grant (PDF) in addition to the Customer Agreement.
Email the completed form/s to your CITEC Confirm contact or our Business Support at confirm.businesssupport@citec.com.au.
A quick search allows you to order multiple searches related to a single parcel. These include:
Issue searches are available for titles and instruments.
Search criteria differ depending on the search(es) you request. This includes:
A title is a legal document confirming possession of land. A title search will return an automated title from the title system.
The title identifies:
Use a title reference. A title reference consists of a 1–5 digit volume number followed by a 3-digit folio number.
If you don’t have the title reference, you can retrieve this information using a land index search.
Automated titles display the complete information about a title as text in a standard format. All new titles, and an increasing number of existing titles, are automated.
They appear as register search statements and each extract begins with a security number, the volume/folio number of the title and a date/time stamp signifying that the information is current.
Title details show under the following headings.
| Headings | Descriptions |
|---|---|
| Land | Land description |
| Registered proprietor | Type of ownership, proprietor(s) name and address |
| Encumbrances, caveats and notices | Instrument number and type |
| Diagram location | Title diagram or imaged plan details |
| Dealing activity in the last 125 days | Number, type, status and date |
| Administrative notices (if needed) | Type, details and date |
| Owner corporation (if applicable) | N/A |
Imaged plans are scanned images of the original plan the Victorian Land Registry holds. Where available, you’ll also receive owners corporation basic report(s).
Imaged plans show:
You need a plan reference for this search. This consists of:
You should not include leading zeros in the plan number or the plan type characters.
An instrument is a document that has been lodged at a land registry and has been processed and registered. An instrument search will provide an imaged copy of the instrument.
You can lodge any of these documents as a dealing. They become instruments when they’re actually registered on a title.
You need an instrument number for this search. This is a unique identifier of up to ten characters once the instrument is registered on a title.
It can include numbers and alpha characters (for example, T123456Y).
A title diagram is part of an imaged title showing the boundaries and details of a land parcel. Title diagrams are used when a title is automated and an imaged plan is not available (mostly crown titles).
The imaged title for the title diagram is not current. A watermark is provided on the image to indicate it does not include any changes since the title became automated.
Title diagrams are gradually being replaced by imaged plans.
Use the title reference. This consists of a 1–5 digit volume number followed by a 3-digit folio number.
If you don’t have the title reference, you can retrieve this information using a land index search.
The owners corporation basic report is produced, where available, each time you order a copy of an imaged plan. It is included in the plan purchase price.
The report will include information such as:
The owners corporation premium report will provide all the information in an owners corporation basic report as well as:
Use the plan details to search for an owners corporation premium report. You should also supply an owners corporation number, if available.
All results return in PDF format. Results for titles return online immediately, while image requests return within a few minutes.
The exact processing time will depend on the number of pages in the images.
For images, while they’re processed, the ‘Result’ link on the search results page will display as ‘In progress’. You can select ‘In progress’ before all images return to begin viewing your images from the Result summary.
Select the individual links in the ‘Your results’ section to individually view images.
All results are also available in the Confirm inbox for up to 30 calendar days.
Some pages may take longer to download than others. Don’t resubmit the search while the results download.